Outlook Quick Steps is a new feature introduced in Microsoft Outlook 2010; useful to apply multiple actions (quick steps) on mail messages. With this we can easily and quickly manage out mail messages. Outlook allows to create our own Quick Steps, those are suitable for our requirements.
Quick Steps support multiple actions. For example, you can reply to a message and move it or move a message and mark it read using just one button. Quick Steps can be assigned to a Ctrl+Shift+number key. Outlook includes some predefined Quick Steps or you can create your own. To open the Manage Quick Steps dialog, click the Expand arrow in the. On the ribbon, click the appropriate tab or group to display the command that you want to add to the Quick Access Toolbar. Right-click the command, and then click Add to Quick Access Toolbaron the shortcut menu. Add a command to the Quick Access Toolbar that isn’t on the ribbon Click Customize the Quick Access Toolbar More Commands. Quick steps in Microsoft Outlook. Quick Steps in Microsoft Outlook provide users with the capability to perform recurring tasks by using a single click. As it suggests, there can be more than one action within a quick step. The benefit to a user of Microsoft Outlook is it helps Inbox management and automates repetitive procedures. Open Outlook and click the Quick Steps button under the Home tab. Click New Quick Step and then Move to Folder.
To restore your saved Quick Steps, use the following steps. Follow steps 1 to 7 of the backup process mentioned above. You should now see a folder called: Quick Step Settings. Right click on it and choose: Open associated contents table. From the menu bar select: Folder- Import- From MSG. Click on image to enlarge.
Through this article we are going to discuss the steps to create Quick Steps.
Microsoft Outlook Quick Steps Tutorial
This article applies to:
- Microsoft Outlook 2010
- Microsoft Outlook 2013
Step (1). Open Microsoft Outlook application.
Step (2). Click on Home tab. Outlook will display ribbon control.
Microsoft Outlook Quick Steps Mac
Step (3). Look for “Quick Steps” group on ribbon control and click on “Create New” quick step.
Step (4). Outlook will display “Edit Quick Step” dialog.
Step (5). Enter name of the Quick Step in Name: field. This name will be appeared in “Quick Steps” group in Home tab, once the Quick Step is created.
Step (6). We need to select, what actions should takes place when we click on the Quick Step.
- Select an action from “Choose an Action” combo box.
- Depending on the action we selected, Outlook will display extra fields to get extra information for the selected action. Provide the required information.
For eg: For “Delete Message” action, no other information is required to provide. So, Outlook will not display any extra fields. But for “Move to folder” action, folder name is required to move the mail messages. So, Outlook will display an extra field to collect folder name.
Step (7). Outlook allows multiple actions for a Quick Step.
- If we want to add another action, click on “Add Action” button.
- Outlook will display another combo box to select an Action. Select an action by selecting a value from “Choose an Action” combo box.
- Depending on the action selected, provide an extra information.
Step (8). Outlook allows to select shortcut keys for Quick Steps. With the shortcut keys we can quickly execute the Quick Step. Provide shortcut key in Shortcut key: field by selecting the value from “Choose a shortcut” combo box.
Step (9). Provide the meaningful tool-tip text in “Tooltip text:” field. This text will be displayed when we put the mouse cursor on the Quick Step name in “Quick Steps” group in Home tab. If we have selected the shortcut key, Outlook will display shortcut key information also along with the tool-tip text.
For eg: Below is the screenshot for “Categorize and Move” Quick Step which marks selected mail messages as “Important” and move them into the “Personal” folder.
Microsoft Outlook Quick Steps
What Is Outlook Quick Steps
Step (10). Once necessary details are provided, Outlook will enable Finish button on “Edit Quick Step” dialog. Click on Finish button to create the Quick Step. Outlook will create the Quick Step and display it in top of the items in “Quick Steps” group.
Now the Quick Step is created and we can apply this to our selected mail messages.